Development of joint procurement

2024 was a more active year than 2023 in terms of the opening up of joint procurement to competition. A total of 23 new joint procurements entered into force (17 framework agreements, five dynamic purchasing systems and one small-scale procurement). A total of 495 contracts with suppliers were signed, and 324 requests to participate in dynamic purchasing systems were processed. There were 215 different types of contractual amendments.

At the end of 2024, we were able to offer 75 framework agreements and 57 dynamic purchasing systems to our customers. A total of 27 small-scale procurements were available. There were 1,110 contractual suppliers, of which 61% were SMEs. The contractual suppliers had a little over 2,400 subcontractors.

Joint procurement is typically divided into parts. At the end of 2024, the share of joint procurement procedures divided by customer group was 38%, by internal tendering 39%, by service group 10% and by region 4% of our total joint procurement. The share of undivided joint procurement procedures was 9%.

We received a good number of bids through our framework agreements. In 2024, the average number of bids received increased to eight. The average number of bids received by our customers in tendering within framework agreements and dynamic purchasing systems was 3.7.

New category for the procurement of healthcare and social welfare services

In line with our growth strategy, we launched a strategic project in early 2023 to prepare for joint procurement in the healthcare and social welfare services sector. In 2024, we established a category for the procurement of healthcare and social welfare services, recruited a category manager and worked actively with several wellbeing services counties to identify service needs.

In August 2024, a new dynamic procurement system for healthcare supplies and equipment was launched, which the National Emergency Supply Agency used in the autumn of 2024 for the procurement of its rescEU disaster response reserve funded by the European Union.

In December, the first joint healthcare and social welfare services procurement procedure on housing services for disabled persons was launched. The first purchases through this joint procurement procedure will take place in the spring of 2025.

We will also prepare preliminary reports on new healthcare and social welfare services procurement procedures with our customers.

Joint procurement by category

Thousand euros	2024	2023	2022	2021	2020
Category
Vehicle and logistics services	151,318	104,882	80,095	97,471	102,520
Specialist services	216,591	198,369	151,800	127,634	143,459
Food and restaurant services	127,404	107,638	94,586	86,308	76,128
Energy	183,505	206,725	212,886	107,122	63,107
HR and healthcare services	152,351	145,180	113,777	90,690	73,435
IT hardware	132,330	146,653	112,903	90,937	89,826
Furniture and office services	97,095	108,888	86,375	84,006	60,214
Data centre services and hardware	52,209	44,237	34,184	45,361	60,997
Travel and meeting services	80,028	78,550	59,437	20,477	25,313
Software	205,973	187,456	167,933	115,136	62,084
Cleaning services and supplies	66,574	65,847	54,683	52,079	46,323
Financial services	162,291	102,250	73,579	66,398	56,880
Data communications	50,834	59,174	47,754	34,811	25,714
Security technology and related services	39,311	36,820	33,280	33,112	29,969
Total	1,717,815	1,592,670	1,323,273	1,051,541	915,970

Joint procurement, top 15

Thousand euros	2024
Resale of Microsoft licences	196,224
IT consulting	163,233
Hardware leasing services	122,614
Food and non-food products	116,088
Occupational healthcare services	115,414
Electricity	96,203
Computers	82,770
Vehicles	59,755
Fuels	59,636
Cleaning services	46,044
Teaching materials	44,217
Heavy vehicles	42,296
Vehicle leasing	38,891
HR services	35,798
Voice solutions	33,210
Others total	465,421
Total	1,717,815

Supporting the use of joint procurement

The more active tendering in joint procurement in 2024 was also reflected in the joint procurement support unit’s actions. We developed a more coherent and efficient operating model through which the unit’s specialists are involved in the setting up of dynamic procurement systems and the establishment of framework agreements involving mini-competitions. The aim is to continuously improve the availability of joint procurement and the customer-centred approach. The new process proved functional, and we were closely involved in the establishment of five joint procurement procedures in 2024.

To facilitate the use of joint procurement, we also realised other cooperation projects between units during the year. Among other things, we reorganised the documentation for mini-competitions in our e-service and harmonised the visual appearance and naming practices of documents.

The year was also exceptionally active in terms of customer support. We provided more comments on our customers’ mini-competition documentation than in the previous year and received more than 650 requests for advice. We also arranged 87 mini-competitions in cooperation with our customers. During the year, we also participated in several customer events to boost interaction and cooperation with our customers.

To top